CHAPTER - XVI

 

USE OF HINDI IN THE MINISTRY

 

 

16.1 For proper implementation of the Official Language Policy as well as provisions of the Official Language Act, 1963 and Rules made thereunder, there is a Hindi Section in the Ministry.

 

16.2 In Pursuance of Rule 10(4) of Official Language Rules, 1976, the Ministry was notified on 5.1.1978 as an Office of Central Government whose staff has acquired working knowledge of Hindi. During the period under report, 4 employees were nominated for Hindi Typewriting training and one employee was nominated for Hindi language training. All these employees have completed their training.

 

16.3 Under Section 3 (3) of Act, it is mandatory that both Hindi and English Version shall be used for certain purposes specified therein. Various sections of the Official Language Act also enjoin upon mandatory use of Hindi for certain purposes. To ensure that the papers are issued bilingually or in Hindi only, a checkpoint has been set up in General Section (issue section).

 

16.4 To ensure that Official Language Policy is properly implemented in the Ministry, an Official Language Implementation Committee has been set up. During the period under report, 3 meetings of the Implementation Committee were held on 18.6.98, 7.9.98 and 28.12.98 respectively.

 

16.5 To advise the Ministry on matters relating to the progressive use of Hindi in official work and for implementation of the Official language Policy, there is a Hindi Salahkar Samiti in the Ministry. The tenure of last Committee was over on 24th August, 1997 and process for reconstitution of the new Committee is in progress.

 

16.6 'Hindi Fortnight' was celebrated in the Ministry from 1st September to 14th September, 1998. At the time of its inauguration, an appeal was made to the Officers and employees of the Ministry to do more and more work in Hindi. An inspection of all the Sections was carried out to assess the progress made in the use of Hindi in the Ministry. On the closing day of Hindi fortnight i.e. 14th September, 1998, following incentive prizes were awarded to those employees who did more work in Hindi and to those employees also who participated in various on-the-spot competitions and won the prizes:-

 

(A)   There is a Scheme of Government to award cash prizes to the employees for doing more work in Hindi during the year. Under this scheme, 2 employees in the Ministry were awarded cash prizes. One employee was awarded 'First Prize' of Rs. 500/- and the other was awarded 'Second Prize' of Rs. 300/-

 

(B)   During the Hindi fortnight, a noting and drafting competition in Hindi was organised on the spot. Under this scheme, five employees were awarded prizes in the form of books. First prize was of Rs. 200/- second of Rs. 150/- third of Rs. 100/- and two consolation prizes were of Rs. 75/- each.

 

(C)   From this year, Hindi Typing Competition was also introduced in the Ministry. This Hindi Typing Competition was organised on the spot during the Hindi Fortnight. In this Competition, 4 employees were awarded prizes. First prize was of Rs.100/-, Second prize of Rs. 75/- and the third prize was of Rs. 50/-. Two employees were awarded first and Second Prize respectively and the other two were awarded Third Prize each.

 

 

16.7 There are 12 Sections in the Ministry. Out of which, 4 sections are doing cent-percent work in Hindi.  Rest of the 8 sections are doing 25% to 75% work in Hindi. Accordingly, the percentage of work in Hindi in all the twelve sections of the Ministry is as under:-

 

1. General Section                                                                                            100%

2. Implementation I Section                                                                               100%

3. Implementation II Section                                                                             100%

4. Hindi Section                                                                                                100%

5. Admn. Section                                                                                                75%

6. Legislative II Section                                                                                       75%

7. R&C Section                                                                                                  50%

8. Welfare Section                                                                                              50%

9. Committee Section                                                                                         50%

10. Legislative I Section                                                                                      25%

11. Work Study Section                                                                                     25%

12. IFC Section                                                                                                  25%

 

16.8 During the year 1996-97, the Ministry organised a scheme of giving awards for writing original books in Hindi. The aim of this scheme was to encourage writing of original books in Hindi on the prescribed subject i.e."Role of Opposition in Parliamentary Democracy".  During the period under report, after evaluation of all the books received under the scheme, three writers were awarded cash prizes on 14th Sept., 1998 by the Hon'ble Minister of Parliamentary Affairs & Tourism in a function organised by the Ministry. These prizes were of Rs. 15,000/- First Prize, Rs. 10,000/- Second Prize and Rs. 5,000/- Third Prize.

 

16.9 The Ministry organised an All India Hindi Essay Competition during the year 1997. The aim of the competition was to arouse the interest of public in Parliamentary Democracy and to encourage writing on the subject in Hindi. The subject for the Essay Competition was "Cultural Integrity of India-Feasibility and Means". For this competition, an advertisement was given in the leading Newspapers. After evaluation of the essays received, 12 writers (8 from Region-1, 2-2 each from Region II and III) were selected for awarding prizes for their essays. These writers were awarded cash prizes, shield and a certificate by the Hon'ble Minister for Parliamentary Affairs & Tourism in a Prize distribution Function which was organised on the Hindi Day i.e. 14th Sept., 1998.

 

16.10 To encourage the use of Hindi in the Ministry, two Hindi Workshops were organised during the period under report viz. first from 26th Feb., to 6th March, 1998 and the second from 2nd Sept. to 11th Sept., 1998. In these workshops, 20 employees were imparted training on noting and drafting in Hindi.

 

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