ASSISTANTS/ HINDI TRANSLATOR GRADE-I/ HINDI TRANSLATOR

GRADE-II/ HINDI ASSISTANTS

 

                                             (6)    (i) Fifty percent of the vacancies in the Assistant Grade shall be filled by promotion of Upper Division  Clerks who have rendered not less than five years service in the Grade or ten years combined service in the grade of Lower Division  Clerks and Upper Division Clerks with at  least  three years' continuous service in the Grade of Upper Division Clerks on the basis of basis of seniority -cum- fitness , and fifty  percent of the vacancies shall be filled by direct recruitment on the basis of competitive examination  held for the purpose by the Staff Selection Commission.

                                                                  ( Vide Notification No. F. 3 (20) /92-Admn Dt 29.5.95

 

                                         (ii) Vacancies in the Grade of Hindi Translator Grade I shall be filled by promotion by selection of suitable Hindi Assistant or Translator grade II who has rendered not less than 5 years ' continuous service in that grade  failing which, by deputation  or transfer of suitable persons engaged in translation work in other Ministries or Departments possessing Master's Degree in in Hindi or in English as a subject at degree level; failing which, by direct recruitment .

 

                                  (Period of deputation ordinarily not exceeding 3 years.)

                                 

                                  *[Substituted Vide GSR No 1048 dated 22.9.73 Notification  No. F. 4(1) /72 -Admn dated 30.7. 73]

                                       

                                         (iii)Vacancies in the Grade of Hindi Translator or Grade II shall be filled by deputation /transfer from Upper Division Clerks/ Lower Division Clerks, with 5 years service in the Grade who posses degree of a recognized with Hindi and English as elective subject, failing which, by direct recruitment.

                                  (Period of deputation ordinarily not exceeding 3 years.)

(iv)            Vacancies in the Grade of Hindi Assistant shall be filled by promotion of suitable Upper Division Clerks /Lower Division Clerks who have rendered not less than 5 years service in which by transfer or deputation from the other Ministries /  Departments of the Government.

(  Substituted vide Notification No. F.4(1)/ 71-Admn. dated  30.11.1973)

 

 

STENOGRAPHERS

 

(5)        (1) (i) There shall be four grades of Stenographers the Ministry classified as follows:-

 

(A)      Principal Private Secretary

         Central civil Q service Group  ' A' Gazetted Ministerial.

(B)       Private Secretary

         Central Civil Service Group 'B' Gazetted , Ministerial.

(C)      Personal Assistant

          Central Civil Service Group 'B' Non-Gazetted, Ministerial.

(D)    Stenographer

          Central Civil Service Group 'C' Non-Gazetted, Ministerial. :

     5   (1) (ii)       Omitted.

                                                                                                                                                                                                                                                       

(iii)               All posts of First Personal Assistant and Assistant Private Secretary to the Minister and First Personal Private Secretary. All posts of Second Personal Assistant to the Minister and the Deputy Minister shall form part of the Grade of Personal Assistant.

 

(iv)              All deputy posts in the grade may be declared by the Ministry to be excluded from the service, if it is necessary in public interest for the time being to fill such a post by a person other than a Officer of the appropriate grade of the service and shall remain excluded from the service so long as such declaration remains in force.

 

(v)                If, and for so long as one or more posts of First Personal Assistant to the Minister or Deputy Minister or of Assistant Private Secretary to the Minister are filled by the appointment of persons other than Stenographer of the Ministry, or by officers in the grade of personal Assistant or in the grade of Stenographer of the Ministry, who are not approved for promotion to the grade of Private Secretary or if approved for promotion to that grade, are due for such promotion, a corresponding number of posts in the grade of  Personal  Assistant shall be temporarily upgraded to the grade of Private Secretary .

 

                    Provided that the post of Assistant Private Secretary to the Minister when held by an officer in the grade of Private Secretary, the post shall be treated as a temporary addition to that grade for so long as it is so held by that Officer.

 

(vi)              Omitted.

 

(vii)             If, and for so long as one or more posts of second personal Assistant to the Minister or Deputy Minister are filled by appointment of persons other than Stenographers of the Ministry who are not approved for promotion to the grade of Personal Assistant , or if approved for to the grade, are not due for such promotion , a corresponding number of posts in the grade of such Stenographers in the Ministry shall be temporarily  upgraded  to the grade of Personal Assistant or by persons in the grade of Stenographer in the Ministry shall be temporarily upgraded to the grade of Personal Assistant.

 

(2)   (i)  & (ii) Omitted.

 

(5)               (3) (a) Appointment to the grade of Principal Private Secretary shall be made by promotion, by selection, from the Officers in the grade of Private Secretary of the Ministry  who have rendered not less than eight years of approved service in that grade.

 

                Provided that if any person who is in the grade of Private Secretary in the Ministry is considered for promotion to the grade of Principal Private Secretary, all persons senior to him in that grade shall also be considered provided they are not short of requisite  qualifying /eligibility service by more than one years and have successfully  completed their probation period, if prescribed.

 

 

DEPARTMENTAL PROMOTION COMMITTEE

 

                        The Departmental Promotion Committee (for Group A Posts upto the level of Rs -3000-4500 ) shall consist of the following :-

 

1.            Chairman /Member , Union Public Service Commission -Chairman

 

2.         Joint Secretary, Ministry of Parliamentary Affairs-Member.

 

(3)   (b), Appointment to the grade of Private Secretary shall be made on the basis of merit with due regard to seniority from amongst persons in the grade of Personal Assistant and who have rendered not less than eight years approved service in that grade.

 

Provided that if any person who is in the grade of Personal Assistant of the Ministry is considered for promotion to the grade of Private  Secretary , all persons senior to him in that grade shall also be considered provided they are not short of requisite qualifying /eligibility service by more than one year and have successfully completed their probation period, if prescribed.

                                                           

(3)        (c) Appointment to the grade of personal Assistant shall be made by promotion from amongst the persons in the grade of Stenographers of the Ministry who have rendered not less than 5 years approved service in that grade on the unfit and on the basis of competition examination in the ratio of 1:1.

 

(3)        (d) Appointment to the grade of Stenographer shall be made on the basis of competition examination conducted by the Staff Selection Commission limited to the members of the Clerical as determined by the Central Government in the Department of Personnel and Training in the Ministry of Personnel, Public grievances and pension:

 

Provided that to the extent a sufficient number of qualified candidates are not available for appointment on the result of such competitive examination, the vacancies may be filled, provisionally or on regular basis, in such a manner as be determined by the Central Government in the Ministry of Parliamentary Affairs.

[Amended vide Notification F. 4 (1) /94-Admn. dt 3.6.96]

 

 

 

NOTIFICATION

New Delhi, the 23rd  September,  2002

 

G.S.R 344-  In exercise of the powers conferred by the proviso to article 309 of the constitution and in suppression of the Department of Parliamentary Affairs (Recruitment and Conditions of Service) Rules 1963, in so far it relates to the post of Upper Division Clerk Grade I  except as respects things done or omitted to have been  done before such suppression, the President hereby makes the following rules regulating the method of recruitment to the post of Upper Division Clerk grade in the Ministry of Parliamentary Affairs, namely :-

 

1.   Short title and commencement- (1) These rules may be called the Ministry of Parliamentary Affairs, Upper Division Clerk, Recruitment Rules, 2003.

      (2) They shall come into force on the date of their publication in the Official Gazette.

 

 2. Number of posts, classification and scale of pay, -The number of the said post, its Classification and the scale of pay attached thereto shall be as specified in columns (2) to (4) of the schedule annexed hereto.

 

3.  Methods of recruitment, age limit and qualification, etc, _ The method of recruitment, age limit, qualifications and other matters relating to the said post shall be as specified in columns (5) to (14) of the said schedule.

 

4.  Disqualification. _ No person, _

(a) who has entered into or contracted a marriage with a person having a spouse living ; or

(b) who, having a spouse living, has entered into or contracted a marriage with any person, Shall be eligible for appointment to the said post:

 

Provided that the Central Government may, if satisfied that such marriage and that is permissible under the personal law applicable to such person and the other party to marriage and that there are  other grounds for so doing, exempt any person from the operation of this rule.

 

5.  Power to relax._ Where the Central Government is of the opinion that is necessary or expedient so to do so , it may, by order, for reason to be recorded in writing and whichever necessary , as may be prescribed from time to time, relax any of the provision of these rules with respect to any class or category of persons.

 

6.  Saving. - Nothing in these rules shall affects reservations, relaxation of age limit, and other concessions required to be provided for the Scheduled Caste, Schedule Tribes, Other Backgrounds Classes, Ex servicemen and Other Special Category of persons, in accordance with the Orders issued by Central Government from time to time in this regard.

  

SCHEDULE

 

  1. Name of post

Upper Division Clerk

 

  1. Number of post

13*(2003)

Subject to variation dependent on workload.

  1. Classification

General Central Service,

 Group’C’, Non Gazetted Ministerial

  1. Scale of pay

Rs 4000-100-6000

 

  1. Whether selection or non selection post

Non selection

 

  1. Age limit for direct recruits

Not applicable

 

  1. Whether benefit of added years of service admissible under Rule 30 of the Central Civil Service (Pension) rules, 1972

 

Not applicable

  1. Educational and other qualifications required for direct recruits

 

Not applicable

  1. Whether age and educational qualifications Prescribed for direct recruit will apply in the Case of promotees

 

Not applicable

  1. Period of probation, if any

Nil

 

  1. Method of requirement, whether by direct requirement or by promotion or by deputation or absorption and percentage of the posts to be filled by various methods

 

Promotion failing which by deputation.

  1. In case of requirement by promotion or deputation or absorption, grades from which Promotion or deputation or absorption to be made.

Promotion:

Lower Division Clerk with eight years regular service

 in the grade.

 

 

Deputation:

 

Officers of the Central of State Government or Union Territories: -

(a)(i) holding analogous posts on regular basis in the parent Cadre /Department; or

 

(ii)with eight years ‘ regular  service in the scale of pay  of Rs.3050-4590/- or equivalent in the parent cadre or Department;

 

       

The Departmental  Officers in the feeder category who are in the direct line of promotion shall not be eligible for consideration for appointment on deputation. Similarly, deputations shall not be eligible for consideration for appointment by promotion.

 

(Period of deputation including period of deputation in another ex-cadre  post held immediately preceding this appointment in the same or some other  organization /department of the Central Government shall ordinarily not to exceed three years. The maximum age limit for appointment by deputation shall be not exceeding 56 years as on the closing date of receipt of applications).

 

 

 

  1. If a Departmental Promotion Committed exists what is its composition

1.  Joint secretary / Ministry of parliamentary Affairs.- Chairman

 

2.  Nominee of other Ministry/ Dept. of the rank of Under Secretary or above.-Member

 

3.  Under Secretary (Admn)

, Ministry of Parliamentary Affairs –Member

 

  1. Circumstances in which Union Public Service Commissions is to be consulted in making recruitment.

:Consultation with Union Public service Commission not necessary.

 

 

 

 

                                                                                      [F.NO.F.4(1)2001-Admn]

                                                                              P.S. MALHOTRA, Under SECY.

Note.:-  The Department of Parliamentary Affairs(Recruitment  and Conditions of service) Rules, 1963 were published in the Gazetted of India , dated 2nd December, 1963 G.S.R vide Notification no.G.S.R.1850 dated 29th November, 1963.

 

 

 

LOWER DIVISION CLERKS

 

(8)       (a) Ten Percent of the vacancies in the grade of Lower Division Clerks shall be filled by appointment by promotion of group 'D' employees (borne on regular establishment) of the Ministry in the following manner , namely :-

 

(i)                             Five percent of the vacancies may be filled on the basis of qualifying examination held for the purpose by the Staff Selection Commission from amongst Group 'D' employees who have rendered at the crucial date not less than five years regular service in the grade, posses at least Matriculation  or equivalent qualification and are with in 45 years of age ( 50 years in the case of the Scheduled  castes and the scheduled tribes).

 

(ii)                           Five percent of the vacancies may be filled on the basis of seniority, subject to the rejection of the unfit , from amongst those Group 'D' employees of the Department who have rendered not less than 5 years Matriculation or an equivalent examination of a recognized Board or University;

 

Provided that to the extend to which sufficient number of qualified candidates are not available for appointment on the result of such examination mentioned on clause (i) or for promotion as mentioned in caused (ii), the vacancies may be filled by direct recruitment on the result of a  competitive examination held for the purpose by the Staff Selection Commission.

 

Provided further that if more of such employees than the number of vacancies available under clauses (1)   

qualify at the said examination such excess employees shall be considered for filling the vacancies arising in                   

the subsequent years so that the employees qualifying  at an earlier examination years so that the employees

qualifying at an qualify at a later examination.

 

(b)                      (Ninety percent of the vacancies in the grade of Lower Division Clerks or such higher percentage as may be determined by in accordance with the proviso to clause (a) shall be filled by director recruitment with the proviso to Clause (a) shall be filled by direct recruitment on the result of a competitive examination held for the purpose by the Staff Selection Commission.

 

Note    :                  The persons appointed to the grade shall rank in terse in  the following manner, namely :-

                                              I. Those appointed under clause (a) (i) of this sub-rule shall rank inter-se in  the order in which their names are

arranged in a single list by the Staff Selection  Commission on the basis of their seniority in the parent Group

D' post the employees holding post in a higher grade to rank senior to those in the lower grade.

 

                                            II.       Those appointed under clause (a) (ii) of this sub -rule shall rank inter-se in the order of their seniority  in the lower grade the employees holding posts in a higher grade to rank senior to those in the lower grade.

 

                                           III.      The inter-se seniority of persons referred to in items (i) and (ii) shall be in the ratio of 1:1 that is to say, that the persons in these categories shall be arranged by taking alternately one person each from amongst the categories of persons specified in items (i) and (ii)

 

                                          IV.      Those appointed under clause (b) of this sub-rule shall rank inter-se in the order of merit in which they are placed at the competitive examination on the results of an earlier competitive examination being ranked senior to those of a later examination.

 

                                            V.      The inter-se seniority of persons referred to in items (i), (ii) and (iv) shall be regulated according to the quotas fixed for each of the Department starting with one person referred to in item (i) followed by 9 from item (iv) and one person from item (ii) followed by 9 from item (iv) and so on.

 

     VI   The seniority of persons qualifying or appointment under clause (a) (i) of this sub-rule in excess of the number of vacancies available for that year and who are to be adjusted against the vacancies in subsequent year under clause (b) of this sub-rule shall also be regulated in the manner provided in item (v); provided that seniority of persons recruited on the result of the competitive examination held under  clause (b) in whose cases offers of appointment are revised after being cancellation and those appointed under the proviso to clause(b) shall such as may be determined  by he Department.

 

(c) Not withstanding any thing contained in clause (a) or clause (b), the appointing authority contained in clause (a) or clause,(b), the appointing authority may fill not more than 5% of the vacancies in the grade of Lower Division  clerk arising in a year, by appointment of a son or daughter or spouse or brother  or sister a Government servants who dies during the period of his service and the person so appointed shall be ranked juniors to the persons who are recruited on the basis of competitive examination held in that years.

 

 

   

ADDRESSOGRAPHER

 

 (10)         (A)  Vacancies in the grade of Addressographer shall be filled by promotion of Daftaries and Jamadars with five years' service in order of seniority , subject to proficiency in handling addressograph machine.

Provided that if suitable departmental candidates are not available such vacancies may be filled by direct recruitment.

(Notification No. F. 3(49)/70-Admn. dated 26.5.1971)

GESTETNER OPERATOR

 

(10) Vacancies in the Grade of Gestetner operator shall be filled by promotion of Daftaries or Jamadars with five years service in either or both the grade subject to proficiency in handling the Gestetner machine, provided that direct recruitment may be made when suitable departmental  candidates are not available.

(Substituted Vide Notification No.F.3 (47)/70-Admn.dated 22.4.1971.

(10)(A) Vacancies in the grade of Addressograph shall be filled by promotion of Daftaries and Jamadars with five years service in order of seniority, subject to proficiency in handling addressograph machine.

            Provided that if suitable department candidates are not available such vacancies may be filled by direct recruitment.

[Notification No.F.3 (49)/70-admn. dated 26.5.1971)

 

 

DAFTARIES AND JAMADARS

 

11) Vacancies in the grade of Daftaries and Jamadars shall be promotion of suitable peons  in the ministry with five years' service in the grade.

 

 

 

PEONS ETC.

 

12)               25% of the vacancies occurring in the grade of peon shall be filled by transfer of sweeper, farash and chowkidar serving in the Department who have put in a minimum of five years' service and who may not be possessing the qualifications prescribed for direct recruitment the post but in a minimum of five years' service direct recruitment to the post but who may possess elementary literacy and give proof of ability to read either English or Hindi or Regional language and the remaining 75% of the vacancies shall be filled through employment  Exchange or by transfer  of Group 'D ' servants serving in the other Departments of the Government  of India or Government  of a state.

 

Liability of a persons appointed as peons to undergo training as Home Guards:- Not withstanding anything continued in these rules shall undergo training as Home Guard for a period of three years.

Provided that the commander General, Home Guards, may having regard to the performance of and standard of tanning achieved by, any person during the training, for reasons to be recorded in writing, for reasons to be recorded in writing, reduce such period to two years.

 

 

 

 

 

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